In today’s rapidly evolving technological landscape, ensuring the security and reliability of devices used in the workplace is paramount. Whether it’s USB storage devices, headsets, or webcams, the certifications held by these devices play a crucial role in safeguarding organizational data and maintaining compliance with industry standards. Despite this, many organizations overlook the importance of thoroughly evaluating vendor certifications during the procurement process. Continue reading to learn why these certifications matter, the process to obtain them, and how they should influence your purchasing decisions.

Why Vendor Certifications Matter

Vendor certifications provide a benchmark for the security, reliability, and overall quality of technology devices. They signify that a product has undergone rigorous testing and meets specific industry standards, which is critical in a workplace setting where data security and device performance are non-negotiable. According to the 2024 State of USB-Connected Devices report, 54% of buyers review the vendor’s website, 50% rely on online reviews, 32% consider price, and 45% use compliance/standards certifications to determine which vendor to select. While user reviews and vendor websites offer valuable insights, they may not fully capture the security capabilities of a device.

Key Certifications for Workplace Devices

1. FIPS 140-2 or FIPS 140-3

  • What It Is: The Federal Information Processing Standard (FIPS) 140-2 and its successor FIPS 140-3 are U.S. government standards for cryptographic modules. These certifications ensure that the device’s cryptographic algorithms and processes meet stringent security requirements.
  • Obtaining the Certification: Devices undergo a thorough testing process by accredited labs. This includes analyzing the cryptographic module, physical security, software, firmware, and operational environment.
  • Importance: Ensures robust encryption and data protection, making it essential for devices handling sensitive information.

2. EAL5+ (Evaluation Assurance Level 5+)

  • What It Is: Part of the Common Criteria for Information Technology Security Evaluation, EAL5+ indicates that a device has undergone rigorous testing and verification for security functions.
  • Obtaining the Certification: Involves detailed design analysis and testing by certified evaluation labs. The process includes vulnerability assessment and rigorous verification of the product’s security architecture.
  • Importance: Provides a high level of assurance that the device is secure against sophisticated attacks.

3. TAA (Trade Agreements Act)

  • What It Is: Certification ensuring that products are manufactured or substantially transformed in a designated country that complies with trade agreements.
  • Obtaining the Certification: Vendors must provide documentation and proof of the product’s origin and manufacturing processes.
  • Importance: Ensures compliance with international trade laws and standards, which is crucial for government procurement and global business operations.

4. CSPN (Certification de Sécurité de Premier Niveau)

  • What It Is: A French security certification for IT products, ensuring they meet basic security requirements.
  • Obtaining the Certification: Devices are tested by accredited labs to verify compliance with security standards set by the French Network and Information Security Agency (ANSSI).
  • Importance: Ensures basic security standards are met, providing an additional layer of assurance for IT products.

4. IP68 (Ingress Protection Rating))

  • What It Is: A rating that measures a device’s resistance to dust and water. An IP68 rating means the device is dust-tight and can withstand water immersion up to a specified depth and duration.
  • Obtaining the Certification: Devices undergo rigorous testing to ensure they can operate under specified conditions without compromising performance or security.
  • Importance: Ensures durability and reliability in various environments, making it crucial for devices used in harsh conditions.

Integrating Certifications into the Buying Process

When selecting a vendor for workplace devices, certifications should be a critical component of the decision-making process. Here’s how to integrate these certifications effectively:

  • Prioritize Security and Compliance – While online reviews and vendor websites provide useful insights, they may not adequately reflect a device’s security capabilities. As highlighted in the 2024 State of USB-Connected Devices report, 45% of buyers consider compliance/standards certifications crucial. Ensure that the devices meet necessary security standards to protect sensitive organizational data.
  • Evaluate Total Cost of Ownership – Price is an important consideration, but it should not be the sole deciding factor. Investing in certified devices may have a higher upfront cost but can save money in the long run by reducing the risk of data breaches and ensuring compliance with industry regulations.
  • Look Beyond Vendor Claims – Vendor websites can be informative but may present a biased view. Cross-reference vendor claims with independent certification bodies to verify the authenticity and relevance of certifications.
  • Consult Multiple Sources – Use a combination of vendor websites, online reviews, and certification information to make an informed decision. Certifications like FIPS, EAL, TAA, CSPN, and IP ratings provide an objective measure of a device’s security and reliability.

In the ever-evolving world of technology, ensuring the security and reliability of workplace devices is crucial. Certifications such as FIPS 140-2/3, EAL5+, TAA, CSPN, and IP68 provide a benchmark for evaluating the quality and security of these devices. By prioritizing certified devices, organizations can enhance their data protection, comply with industry standards, and ultimately make more informed purchasing decisions. Remember, while user reviews and vendor websites are helpful, they should be complemented with a thorough evaluation of certifications to ensure the highest level of security and reliability for your organization.